Describe the types of information required for diary entries. Delaying an appointment could cause the person attending the meeting to be late for, or even unable to attend, other meetings arranged for later in the day. It helps to make it by diary system.
Explain the purpose of using a diary system The purpose of using a diary system is mainly to be organised. You can also use paper based diaries or calendars that people can write on.
Describe the purpose of obtaining relevant information about requested diary entries and changes.
The requests depend on the roles within which the diary holder is involved. Also everyone involved with the meeting have to be contacted and made sure it is convenient for everyone before requests or changes are confirmed. It is important that you do not give them the impression that changes are being made either lightly or, conversely, because something more important has come up.
Requests for changes may appear to be relatively minor, but may have a knock-on effect which could have major implications. No part of this publication may be reproduced, stored in a retrieval system or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without the prior written permission of BPP Learning Media Ltd.