If you have a connection to the reader - you've met before or have a mutual colleague, for example - mention it in your introductory paragraph.
If you wish to remove the highlighting, select the text and click the Highlight button again.
Have them glance briefly at the letter. Proofread your letter: All your careful crafting and printing can't cover up spelling or punctuation errors, which leave a lasting negative impression. AutoText automates applying color or any type stylewhich would ordinarily take numerous clicks or commands.
As Scott Ober suggests in his book Contemporary Business Communication, "The business writer should strive for an overall tone that is confident, courteous, and sincere; that uses emphasis and subordination appropriately; that contains nondiscriminatory language; that stresses the "you" attitude; and that is written at an appropriate level of difficulty.
Make sure to maintain a friendly tone.
How to Use Letter Samples and Templates Letter examples and templates help you with the layout of your letter. Avoid writing your letter in one large block of text.
CC: print Business Letters on corporate letterhead stationery Use a professional tone: Save casual, chatty language for email - your printed business letter should be friendly but more professional.
Use a uniform font book print font such as Times New Roman or Arial and avoid underlining, italicizing, or bolding.